Competition day

The day in three transitions

The status badge and the primary action button in the competition header drive the whole day.

1. Created → Registration. Click Start Presentation when doors open. This unlocks the check-in screen.
2. Registration → In Progress. End the presentation once everyone is checked in. Judging can begin.
3. In Progress → Voting Finished → Finished. Happens as voting completes and you lock the final results. See Results & exports.

Each transition is one click, and the timeline on the overview pane tracks where you are. The header button carries the next transition, with one exception: while the competition sits in Registration the header leads to check-in instead, because that is the screen you keep coming back to. The transition out of Registration is then ⋮ → Start Competition in the header, or End Presentation on the check-in screen itself.

The first click also hands out the passwords

The crew signs in with shared role accounts, and Start Presentation reissues them: the commissar, the moderator, the registration desk, the support roles, and every judge assigned to this competition. A dialog appears with the new set, with Download CSV and Print. Each password is shown once and cannot be shown again, so take them from that dialog before you close it. Somebody needs to be holding the list before the first judge asks for it.

Do not issue passwords by hand just before you click. The rotation is unconditional: it does not notice that you generated a set two minutes ago, so anything already handed out stops working the moment the competition enters Presentation, without a warning. Let the transition issue the first set.

For a late judge, or anyone who missed the hand-out, use ⋮ → Manage Passwords in the header after the competition is in Presentation. Nothing rotates again until you mark the show Finished.

It opens the Users screen with this competition’s judges already ticked. Full detail in Users and passwords.

How the statuses work

A competition has five statuses, and it only ever moves forward:

Status	What it means	What it unlocks
Created	Setup. Categories, judges, fees, registrations.	Everything is editable; nothing is live.
Presentation	Registration desk is open.	Check-in, starting numbers, walk-ins.
In Progress	The stage is running.	Commissar, judges, moderator.
Voting Finished	All categories judged.	Results, diplomas, exports.
Finished	The show is closed.	Read-only; reopening is audited.

There is no Cancelled status. A competition that will not happen stays in Created, and can be deleted, which a running one cannot.

Only one competition runs at a time

You cannot start Presentation on a second competition while another one is still open. “Open” means any competition sitting in Presentation, In Progress, or Voting Finished. Try it and the system refuses, naming the competition that is in the way.

This is deliberate: the crew accounts are shared, and the stage roles (commissar, judges, moderator) all resolve “the competition that is running now”. Two live competitions would make that ambiguous.

The lock releases when the earlier competition reaches Finished. So if you are setting up next month’s show and the button will not move, look for last weekend’s competition still parked in Voting Finished, and finish it.

Everything before Presentation is unaffected: you can prepare as many competitions in Created as you like, in parallel.

Check-in

The check-in table is the working screen for the registration desk, and Admin Workers see the same screen. Once the competition is in Registration there are two ways in:

• Check In Competitors, the primary button in the competition header.
• The Check-in link on that competition’s row in the competitions list, for when you come back to it later in the day.

Back to competition at the top left returns you to the competition.

The counters show total competitors, present, absent, and percent done. Every registered competitor is a row with measurements and fee total.

As athletes arrive:

1. Click the height or weight value to correct it inline, then press the ✓ to save the measurement. Measurements are required before a competitor can be checked in.

2. Press the green ✓ in the Check-in column to mark the competitor present. Present athletes receive their starting number, the number judges see on stage.

   Saving a measurement and checking in are two separate presses of a checkmark in the same column, so the first press can feel like nothing happened, and Progress stays at 0% until the second one. See Weighing in, then checking in.

3. The pencil opens the full competitor detail for bigger corrections. Add Competitor handles walk-up registrations. Both are shown step by step in The registration desk.

Checked-in competitors turn green and show their starting number on the left. The header counts up (Presented: 4/16) until everyone who showed up is in.

Handing over to the stage

When check-in is done, click End Presentation on the check-in screen. Prefer that route: it cancels the categories nobody checked in for. ⋮ → Start Competition in the competition header makes the same status change but only cancels categories with no registrations at all. The competition moves to In Progress and the stage takes over: the Commissar starts each category in running order, judges vote on their phones, the Moderator announces. Your admin view stays live; the overview and results panes update as categories finish.